Employment Offer Letters

An offer of employment is essential when defining the main employment terms on which you are offering employment to a prospective employee.

All our offer letters ensure you comply with employment legislation by confirming:

an offer of employment
the duration and reason for employment (for temporary employees)
basic terms and conditions of employment (eg job title, location, hours)
contractual entitlements (eg salary, holiday entitlement, notice period)

An Employee Acceptance Letter (making sure individuals accept your offer and return any documentation), and an Employer Acceptance Reminder Letter (giving you the ability to withdraw an employment offer should an individual not accept your offer letter by a specific date) are also included in both our permanent and temporary employment offer letters.

Our offer letters also make it clear to prospective employees that your offer of employment is conditional upon you receiving:

satisfactory references
right to work in the UK confirmation (Asylum & Immigration Act 1996)
satisfactory completion of a company medical (if required)
an acceptance response within a given timeframe (this provides you with protection should you not receive a prompt reply)

Offer Letter for Permanent Employees

This offer letter can be used for all permanently employed staff, irrespective of whether they will be paid on a weekly or monthly basis.

£ 29(Excluding VAT of £ 5.08. The cost including VAT is £ 34.08)

Offer Letter for Temporary Employees

This offer letter can be used for all temporary employed staff, irrespective of whether they will be paid on a weekly or monthly basis and is ideal for individuals employed:

On a short-term basis (e.g. 2 week annual leave cover).
For definitive period (e.g. 3 month project).
For a specific task (e.g. implementation of an IT system).
To cover a period of statutory leave entitlement (e.g. 12 month maternity leave cover).

£ 29(Excluding VAT of £ 5.08. The cost including VAT is £ 34.08)

This page was last updated on Friday May 23, 2008
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Frequently asked questions:

Q. Which offer letter should I choose?

A: That depends upon whether you want to offer permanent employment with no contract end date (buy: Offer Letter Permanent Employees). Or, whether you want to offer temporary employment with a definite end date, such as during maternity cover (buy: Offer Letter Temporary Employees).

Q. What else do I need to provide employees with?

A: In addition to an offer letter you will also need to provide employees with a contract of employment (which must be done within two months of them commencing employment). You will also need to provide them with access to all company policies and procedures (typically located within an Employee Handbook).

Q. I have several employees - do I need to purchase one copy for each employee?

A: No - you only need to purchase one copy - you can use it as many times as you wish within your organisation. (Some organisations may however wish to purchase both the permanent and temporary editions of our offer letters. For example, those organisations who have a mix of permanent and temporary employees.)

Q. What if I want to include other conditions not in the offer letter?

A: The documents are provided in Microsoft Word format so can be edited as you wish. We can also provide you with other offer conditions (at a small additional charge) if required. For example, if you purchase the standard contract and want a particular clause found in complete contract.