Exit, Resignation and Retirement

Documenting employment terminations is just as important as documenting the commencement of employment. It is essential for an employer to note why, when and how employment was terminated if they are to avoid claims of constructive or unfair dismissal.

Together with this, in order to comply with the Data Protection Act 1998, employment data retained on an employee and supplied to another employer must be done with an employees express consent. Such data must also have been obtained in a fair and lawful manner, and must not be held for longer than necessary (this includes the collection, retention and disclosure of employee reference details).

It is therefore wise for an employer to obtain an employee's consent and agreement to what work reference details will be provided to prospective employers, prior to an employee leaving the company. Together with this all information gathered as part an employment termination process should also be treated as confidential.

Our documents in this section are aimed at helping an employer manage employment activities associated with staff resignations, retirement and employment exits, including:

• confirmation of employment resignations
• requesting the return of company property and equipment provided during employment
• recording employment exit details
• confirmation of retirement details and dates
  
• management of requests to work beyond retirement
• recording of employee employment reference details in relation to future employment reference requests made by prospective employers
  

Most Popular Letters and Forms

Acceptance of Resignation or Retirement Notification
Confirm termination acceptance, notice period, leave date, company property return and exit details.

Exit Interviews
Invite employees to an exit interview to record reasons for leaving and employment reference details

Retirement Notification and Confirmation Letter
Ensures an employer completes all their legal requirements well before retirement takes place.