Medical Report Receipt Meeting

Once you've received a medical report, use these letters to invite the employee to attend a meeting to discuss their GP's, doctor's or medical practitioner's opinions, prognosis and suggestions to aid a return to work.

These two letters are aimed at helping an employer formally record a discussion with an employee about a medical report and can form the initial stages of any resulting disciplinary, ill-health or incapability action.

Meeting Invitation Letter

Use this letter to invite an employee to attend a meeting to:

• discuss the medical report and doctors comments
• outline the company's concerns
• explore appropriate company assistance to help facilitate a return to work
• inform an employee of their rights at the meeting and during absence
  
• agree a plan of action going forward
  
• confirm the next course of action should things not improve or absence continues
• confirm what actions are required by both employer and employee

Meeting Outcome Letter

Use this letter to confirm the outcome of the above meeting, including:

• confirmation of the continued sickness absence period
• an employees opinion of their health, likely return to work and progress to date
• options already explored with the employee
• GPs, doctors or medical practitioners response, opinions and prognosis
• any recommended work adjustments to aid a return to work
• agreed timetable for a return to work
• consequences of not returning to work
• next course of action required